Background

AOS LTD is a Service Provider that was established from the Joint Venture between the Government of Rwanda and Korea Telecom and is incorporated under the laws and regulations of the Republic of Rwanda. The company is engaged in the business of providing advanced Information and Communication Technology (“ICT”) services based on a state-of-the-art Data Center, System development and Integrations, e-Government projects implementation and Consulting among others.

In order to effectively accomplish its business objectives, AOS Ltd is looking for qualified and competent candidates to support its business operation.

Position: HR & Administration Officer

Major Duties and Responsibilities

Role Purpose

To coordinate the company’s administrative operations, asset management, facilities, and general support services while supporting HR operations, including payroll administration, to ensure efficient service delivery and compliance with company policies and procedures.

Roles and Responsibilities

  • Coordinate daily office administration, facilities management, maintenance, and general support services.
  • Maintain and update the company’s asset register, ensuring proper asset allocation, tracking, verification, maintenance, and accountability.
  • Coordinate asset handovers, transfers, returns, and recovery from employees.
  • Manage office supplies and inventory records, monitor stock levels, and ensure proper utilization of company resources.
  • Coordinate administrative arrangements relating to company vehicles, equipment, and other operational resources, as assigned.
  • Maintain administrative records and prepare periodic reports on assets, facilities, inventory, and office operations.
  • Support payroll processing by maintaining accurate employee payroll data, verifying payroll inputs, coordinating approved changes and deductions, and ensuring timely submission of payroll information.
  • Support HR administrative activities, including employee records, onboarding, offboarding, attendance, leave administration, and HR documentation.
  • Ensure compliance with company policies, procedures, and internal controls, and report discrepancies or operational risks.
  • Any other assignment given to you by your Line Manager.

Required Qualifications

1. Education

  • Bachelor’s degree in Business Administration, Human Resource Management, Accounting, Management, or a related field.
  • Three (3) years plus of relevant experience in administration, asset management, payroll administration, or a similar role.
  • Knowledge of payroll processes and HR administration, with proficiency in Microsoft Office and HR/payroll systems is an added advantage.

2. Key Skills

Strong organizational, analytical, communication, recordkeeping, and reporting skills, with a high level of integrity and confidentiality.

Application

Interested candidates who meet the above requirements are invited to submit their applications online by completing the application form provided for this vacancy.

Applicants are required to submit the following:

  • Application letter and Comprehensive Curriculum Vitae (CV).
  • Copy of the biodata page of the National ID.
  • Copies of Notified degree/certificates.
  • The CV must include the names and contact addresses (telephone numbers and email addresses) of three (3) referees.

Please ensure all required documents are uploaded before submitting your application.

Application Deadline

The deadline for submission of applications is 31 October 2026.

Notification

Please note that due to the high volume of applications we receive, we are unable to contact all applicants directly. If you haven’t heard from us within 14 days, please consider your application to have been unsuccessful.